Status as of 22.07.2025
General Information About ASC
The opportunity to acquire Activity and Social Credits (ASC) is a special feature of the HdM, as the university recognizes volunteer work within the VS.
A prerequisite for the acquisition of ASC points is an independent commitment that goes beyond the scope of teaching.
However, ASC are only awarded for activities within the VS and its initiatives.
The activities should serve in particular to develop the social, organizational and communicative skills of the students.
Criteria for Awarding ASC
ASC can be awarded on a scale of 2.5 ASC, 5 ASC and 10 ASC. Their value is based on the activity carried out and the time required. In principle, the award is based on the following criteria:
- 2,5 ASC for helpers or equivalent:
An activity that lasts for a short period of time, carries a low level of responsibility and contributes significantly to the success of the project. The workload corresponds to approx. 7.5 hours. - 5 ASC for secondary responsibility or equivalent:
An activity that lasts for a longer period of time and contributes significantly to the success of the project. The workload corresponds to approx. 15 hours. - 10 ASC for major responsibility or equivalent:
An activity that lasts an entire semester, describes a responsible task and contributes significantly to the success of the project. The workload corresponds to approx. 30 hours.
Initiatives watch out:
However, mere participation in initiatives is not remunerated!
Council members watch out:
On 21.09.2022, the VS Council decided that council members can receive 5 ASC each for regular participation in VS Council meetings and active participation in VS work. This means that these students also have the opportunity to receive the maximum number of 10 ASC for the entire semester.
Crediting Process
A maximum of 10 ASC per semester and a total of 30 ASC can be acquired over the entire duration of your studies (for Bachelor’s students).
10 ASC correspond to 1 ECTS. Depending on the ASCs acquired in the “Special examination achievements” module, they are credited in the certificate either under Key Qualification A: 1 ECTS or Key Qualification B: 2 ECTS.
Watch out: The term has been changed and will soon appear as Verfasste Studierendenschaft A/B in the transcript of records.
The ASC are valid retroactively until the end of your studies, but you must fill out the following ASC-Formular (ASC-form) for crediting and have it signed by the person primarily responsible for the activity immediately after the work is done or at the end of the semester. This is your proof!
If you do not obtain the signatures, you will not be able to prove your commitment to the ASC-Coordination and this will make it impossible for us to check your application. Therefore, you will find your contact persons for signing in the criteria catalog or here:
- Member of an initiative or a team → Initiative leader or team leader
- Initiative management → Initiative coordination
- VS Council member → Council president
Regulation for helpers:
Students who contribute by working flexible and shorter shifts should also be rewarded with ASC. This regulation is particularly intended for people – e.g. members of the event team – who take on several shorter shifts so that their commitment can also be fairly credited.
Are you affected? Then also fill out the ASC-Stundenzettel (ASC time sheet). This is not a replacement, but a supplement to the existing form and is intended to make it easier for shorter shifts and staggered assignments to be credited.
How it works:
Document all assignments on the timesheet – stating the date, event, type of activity, duration of the shift and the signature of the person responsible for the respective event. Please make sure that you also obtain the signatures immediately after completing the shift, as these serve as proof of your activities. Without complete documentation and signatures, your shift cannot be taken into account.
Worth knowing for everyone:
Once you have collected an even number of ASC (10, 20 or 30 ASC), you can then hand in the form or the form including the timesheet to the VS office or preferably send it to us, the ASC-coordination, by email. We will then check it and forward it to the responsible contact person in the examination administration for crediting.
Watch out:
Even though the process usually does not take long, we would still ask you to be patient.
We are students ourselves who are also busy towards the end of the semester. In addition, we always expect an increased volume of applications during this period. Therefore, please submit your ASC-Formular (ASC-form) to us at least two weeks before the end of the semester. Especially if the credits are to be credited for the current semester.
To ensure that your application does not get lost, we recommend that you complete the form digitally and submit it by email.
Even if the ASCs are credited, this is not the same as a separate proof of activity for your commitment. If you need this for an application (job, scholarship, …), please ask the Executive Board.
Current criteria catalog
A list of the activities for which ASC have already been applied for can be found in our ASC-Kriterienkatalog (ASC criteria catalog). You will also find the activities for which we do not award ASC.
With a revision of the criteria catalog (as of June 2024), new items have also been added.
Therefore, the commitment of students from all initiatives can be equally recognized and rewarded with ASC.
If you would still like to have a new activity included in the catalog (e.g. by founding a new initiative), please contact the ASC-Coordination using the following form.
We will check your application and forward it to the Vice-Rector for Teaching if we approve it.
As soon as we receive feedback, we will of course inform you and update the criteria catalog accordingly.
Watch out:
Inclusion in the criteria catalog can also take some time. Therefore, submit your application to us early and be patient. However, this will ensure that you have the opportunity to acquire ASCs directly 😉
Q&A
Below you will find answers to questions we receive on the subject of ASC:
I have seen that there is a new ASC form. Is my old form still valid?
Yes. We revised the ASC forms in July 2025 and therefore ask you to use the new version from now on. However, if you collected ASCs and signatures with the old form before the changeover, it is of course still valid.
How do I complete my ASC form?
We only accept completely completed forms. In the past, however, we have found that no information is provided for items or a brief description of the activity. This was often due to ambiguities. Therefore, please make sure that the application is complete. You are also welcome to take a look at the criteria catalog for guidance. There you will find the positions (e.g. elected council member, structural officer, main responsible person of Filmrausch) and a few exemplary job descriptions. However, these are not limited, which is why we would ask you to really only write down what you have actually done. That way we can check your application quickly. Here you can also find an example of a completed application including a timesheet.
How do I submit my ASC form?
It is best to submit your ASC application digitally. Even if there is a compartment for analog applications in our office, we recommend that you scan the completed application and send it to us by e-mail. This will allow us to process it more quickly and you will receive confirmation of processing promptly.
When do I submit my ASC form and why should I wait until the end of my studies?
When you submit your ASC form to have your ECTS credited is basically up to you. However, as ASC are valid retroactively until the end of your studies, it may make sense to wait until then. Why? If you earn enough ECTS credits early, you may be forced to register for the Bachelor’s thesis. To avoid this, we recommend that you only submit the ASC at the very end. Sometimes, however, you may still need ECTS to register your Bachelor’s thesis at all. In this case, you can of course have it recognized earlier.
Who can help me if I am unsure whether my activity is ASC-worthy?
In the criteria catalog you will find the activities for which ASCs are available and examples of work in the descriptions. If you are still unsure, you are welcome to contact us directly.
Can I combine ASC points from different activities to get 10 ASCs per semester?
Yes, that is possible. For example, you can hold the secondary responsibility for two initiatives and apply for 5 ASCs for each. Of course, other combinations are also possible.
I have collected more than 10 ASC in one semester, can I have them credited?
Unfortunately not. The 10 ASC are the maximum for a semester and cannot be exceeded. However, we would recommend that you still enter all your activities in the ASC form and obtain the signatures for them. That way you are on the safe side.
There is not enough space for my details on the ASC form or timesheet?
If there is not enough space on the ASC form or timesheet, simply grab an additional copy and make a clear note on it that it is a continuation. Make sure that all the required information and signatures are also included on the additional pages. If you would like your ASC to be recognized, please submit
What if I get the signature too late or not at all? Are there any exceptions?
You are responsible for obtaining the necessary signatures yourself. If you are still missing a signature, you can contact us and we will check what we can do in this case. As a rule, we have usually found a solution for this as well.
I am a Council member, when do I have to apply for my ASC at the latest?
These ASC points must be applied for two weeks before the last Council meeting to the Council President using the ASC form. Whether the ASC points are awarded is decided by majority vote in a joint meeting of the Council President and the Executive Board.
Oh crap, I missed the exam registration. Can I still have my ASC credited this semester?
Don’t worry – ASC can be credited at any time, regardless of exam registration. It is only important that you submit your application in full and we will take care of the rest. However, please remember to submit your application in good time.
I am studying for a Master’s degree, can I also have ASCs credited?
Yes. If you are studying for a Master’s degree, you also have the opportunity to collect ASC. Unfortunately, however, you can only receive a maximum of 10 ASC for the entire degree program.
Are you still unclear? Then please send us an e-mail to vs-asc@hdm-stuttgart.de.